Loan Administrator

Background

About Reinvestment Fund:

Headquartered in Philadelphia, Reinvestment Fund operates nationally with regional offices in Baltimore, MD, and Atlanta, GA. Reinvestment Fund is a national mission-driven financial institution that creates opportunity for underserved people and places through partnerships. We marshal the capital, analytics, and expertise necessary to build strong, healthy, and more equitable communities.

As a federally certified community development financial institution (CDFI), our job is to make finance an agent of positive change and equitable growth. We provide loans, grants and technical assistance to businesses and nonprofits. Our borrowers and grantees educate students, support local economies, and create jobs. They build affordable housing and provide community goods and services that include access to nutritious food, hunger relief, physical and mental health care, and other social services.

At Reinvestment Fund, you will be part of a talented and passionate team of communicators and business development staff, lenders, portfolio managers, analysts, grant program managers, accountants, and policy researchers who bring their unique talents to our mission.

Reinvestment Fund is currently undergoing a multi-year race, equity, and inclusion organizational change process, and we are seeking candidates who share a commitment to advancing racial equity and anti-racism and are prepared to engage in that work.

Summary

Job Title:          Loan Administrator

Department:   Lending Department

Reports To:      Director, Loan Services

Date:                  August 2023

Position Summary: 

As Loan Administrator, Reinvestment Fund is looking for someone who can keep our loan files organized and will participate in initiatives to implement a new document retention system. Members of the team have a passion for learning, are flexible and accountable to each other. They are supported by a collaborative, collegial environment, and caring management all of whom are working toward the same mission.

Qualified candidates will meet the technical requirements of the position and be attendant to the broad scope of Reinvestment Fund’s mission and needs. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

Job Description:

Reinvestment Fund seeks a qualified individual to join our team as a Loan Administrator, specializing in document imaging and collateral maintenance. The administrator will provide exceptional support to the Lending & Investment Department for commercial and real estate loans.

Primary duties/functions for this position include:  

Loan Document Imaging:

• Scan, index, and digitally archive all loan documents accurately and efficiently.
• Ensure the integrity and legibility of scanned documents.
• Maintain a well-organized electronic filing system for easy retrieval and review

Collateral Processing:

• Process collateral continuations/releases in a timely and accurate manner.
• Verify and update relevant information in the loan management system.
• Collaborate with internal departments to ensure compliance with documentation requirements.

Trailing Loan Document Tracking and Filing:

• Track and monitor outstanding loan closing documents, ensuring their timely submission and completion.
• File trailing loan documents accurately in the appropriate loan files.
• Maintain a comprehensive tracking system to monitor the status of trailing documents.

Loan File Data Population:

• Extract data from SmartSheets or similar platforms and populate relevant loan files.
• Cross-reference information to ensure accuracy and completeness.
• Collaborate with colleagues to resolve any discrepancies or missing data.

Paid-in-Full Loan File Upkeep and Document Retention:

• Maintain and update paid-in-full loan files, ensuring all necessary collateral is released
• Organize and archive loan documents according to established retention policies.
• Assist in periodic audits to ensure compliance with document retention guidelines.

Custodian of Loan Files:

• Safeguard the physical and digital loan files, ensuring their confidentiality and accessibility.
• Develop and maintain a systematic filing system for loan documents.
• Retrieve loan files upon request and provide necessary support during audits or examinations.

Requirements

Qualifications & Requirements

We are looking for someone who can keep our loan files organized and will participate in initiatives to implement a new document retention system. Members of the team have a passion for learning, are flexible and accountable to each other. They are supported by a collaborative, collegial environment, and caring management all of whom are working toward the same mission.

Qualified candidates will meet the technical requirements of the position and be attendant to the broad scope of Reinvestment Fund’s mission and needs. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience and Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required:

• High school diploma or equivalent; additional education or relevant certification is a plus.
• Previous experience in loan document management, mortgage processing, or a similar field is preferred.
• Proficient in using document management software and imaging equipment, (ie Synergy)
• Familiarity with loan management systems (Silverlake) and SmartSheets or similar platforms is advantageous.
• Strong attention to detail and excellent organizational skills.
• Ability to handle multiple tasks simultaneously and prioritize workload effectively.
• Good communication and interpersonal skills to collaborate with internal teams.
• Understanding of document retention and compliance regulations.
• Reliable and trustworthy with sensitive information

Compensation and Benefits

Reinvestment Fund offers a competitive salary based on experience and skills, as well as an excellent benefits package including employer-paid health, disability, and life insurance, 401(k) savings plan with employer match, flexible spending accounts (medical, dependent care and transportation), tuition reimbursement, paid time off, and EAP program.

Reinvestment Fund uses E-Verify to validate all new hires’ ability to legally work in the United States. Reinvestment Fund is an Equal Opportunity Employer. We do not discriminate in hiring or employment practices on the basis of race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran. Reinvestment Fund values a diverse and inclusive work environment where employees feel a sense of belonging and strongly encourages women, people of color, people who identify as LGBTQ+, people with disabilities, people from underrepresented communities and people from the communities we serve to apply.

Reinvestment Fund, Inc. has an affiliate, RF Impact Advisers, Inc. (“RFIA”) that is a state-registered investment adviser. In order to advance compliance with and prevent violations of federal and state securities laws and to avoid even the appearance of a conflict of interest, RFIA has adopted a Code of Ethics to govern certain conduct of its staff, including certain staff of Reinvestment Fund because Reinvestment Fund is an advisory affiliate of RFIA. As part of this Code of Ethics, there are specific personal reporting and other requirements and disclosures of personal financial and/or securities transactions information. For certain individuals, this reporting will extend to your household members. You may be subject to a background check.

How to Apply

Please complete the online application form at www.reinvestment.com/careers and attach your resume and a cover letter.  In order to attach your resume and cover letter, they must be added as one document.