Executive Assistant to the CEO

Company: Housing Assistance Council

Location: Washington, DC

Job Function: Administrative/Operations/IT


Background

The HOUSING ASSISTANCE COUNCIL (HAC) is a national nonprofit dedicated to helping rural organizations build affordable homes and vibrant communities. We provide technical assistance, training, affordable loans, research, and information to improve conditions for the rural poor, with an emphasis on working with the poorest of the poor in the most rural places.

 

Summary

The Executive Assistant supports the work of HAC’s Chief Executive Officer (CEO) and Board of Directors. The position is a blend of administrative work and project assignments for an early- career professional. The candidate will manage the CEO’s calendar, organize meetings, plan events, and make travel arrangements while working on special initiatives and assignments as the candidate grows into a career in policy, program administration or nonprofit management.

Responsibilities

Support the CEO

  • Manage the CEO’s schedule, including the full coordination of internal and external meetings, preparation of materials, reserving locations, and establishing video and voice connections. Proactively ensure that meetings and appointments involving the CEO are well-organized and remain on schedule.
  • Draft correspondence, internal administrative material, briefing material, and various other communications from the CEO to internal and external stakeholders.
  • Cultivate relationships and maintain contact with external stakeholders and their administrative assistants on behalf of the CEO.
  • Represent the CEO: welcome visitors; meet with individuals, special interest groups, and others; track and manage internal and external correspondence and appropriately flag for action; and address questions and meeting requests.
  • Work on projects and policy initiatives with a high degree of professionalism, sensitivity to important relationships, and attentiveness to issues requiring the CEO’s direct attention.

Administrative

  • Manage the general operations of HAC’s Board of Directors, which includes: planning and attending quarterly meetings, drafting agenda, supporting staff and board member presentations, and recording proceedings.
  • Coordinate travel arrangements, including ground and air transportation and lodging, for HAC leadership, conference speakers, and the Board of Directors.
  • Be an affable and responsive point of contact for board members and staff.
  • Maintain corporate documents and contact information for internal and external stakeholders.
  • Make all arrangements and provide on-site coordination for conferences and special events.

Program Support

  • Perform special assignments and initiatives that extend HAC’s positive impact on federal housing policy and rural community development by collaborating with others, problem-solving, monitoring and reporting progress, and adjusting plans as needed.
  • Conduct research, compile data, and prepare material for consideration and presentation by HAC CEO, senior leadership, and the Board of Directors.
  • Prepare reports, memos, letters, invoices, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.

 

Requirements

EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

  • Work experience in a professional office setting, ideally with exposure to C-level executives, elected officials and/or members of a board of directors.
  • Bachelor’s degree strongly preferred; Master’s degree is equivalent to work experience.
  • Able to master Microsoft Outlook, Word, PowerPoint and Excel; as well as social media and customer relationship management and Microsoft project management software.
  • Interest in advancing to a career in public policy, community development, housing finance or other area of HAC’s business.
  • Highly organized, attends to details, takes initiative to solve problems and able to manage multiple assignments at once.
  • Demonstrated ability to reason through alternative solutions and approaches to problems based on their respective strengths and weaknesses.
  • Versatile writing skills, including the ability to compose superior formal business correspondence and other professional documents (i.e. memos and reports).
  • Ability to communicate succinctly and efficiently both verbally and in writing.
  • Excellent interpersonal skills.
  • Knowledge and execution of high-level and strict confidentiality protocols, as well as use of professional judgment and discretion.

Compensation and Benefits

HAC offers competitive wages, growth opportunities and excellent benefits, including high- quality health insurance with dental and vision coverage; life insurance; a retirement plan with employer match; and other work/life benefits. Salary range is $35,000 to $50,000.

How to Apply

Please email a resume and brief cover letter to jobs@ruralhome.org with “Executive Assistant” in the subject line. Applications considered as received, with interviews starting immediately.