Executive Assistant

Background

OFN is the nation’s leading investment intermediary and network CDFIs serving rural, urban, and Native communities across the United States. With over $1 billion in total assets under management, OFN manages a national membership network of over 410 mission-driven lenders and CDFIs, including community development loan funds, credit unions, green banks, community development banks, minority depository institutions, and venture capital funds. OFN is a trusted investment partner to the public, private, and philanthropic sectors – foundations, corporations, banks, government agencies, and others. For more than 30 years, our team has helped partners invest in communities to catalyze change and create economic opportunities for people and places traditional finance doesn’t reach.

To learn more, visit www.ofn.org

Summary

Come be a part of our growing team as Executive Assistant to provide high-level administrative support to C-level top executives of the organization other than the President & CEO. The successful candidate will have initiative and thrive in a fast-paced environment. This position plays a critical role in managing the top-tier executives’ schedule, coordinating meetings, handling communication, preparing reports, and assisting with various administrative tasks to support their day-to-day operations and allow them to focus on strategic decision-making and business activities. You may engage in confidential matters, liaise with other departments, and oversee special projects as needed.

People who work at OFN come from a variety of professional and academic backgrounds. If you have:

• Passion for the mission and true believer in our core purpose.
• Courage to be a fearless advocate who is confident and resilient in our fight to drive capital into low-income communities.
• Smart, quick seekers of knowledge who thrive on creating and developing new strategies, products, and programs for increasing capital to communities we serve.
• Desire to be a collaborative team player who possesses humility and a willingness to lean in all areas of our work.

Come be a part of our growing diverse, highly committed, skilled, and collaborative staff. At OFN, we are dedicated to building a diverse, inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification, we encourage you to apply nonetheless. You may be the right candidate for this or other roles.

This position is based in Washington, D.C. All staff currently work a hybrid schedule.

EOE/V/D/AA Compliant

Supervisor: Chief Strategy and Operations Officer

FLSA Status: Exempt

Responsibilities

• Provide a high level of executive administrative assistance to C-level executives, efficiently, effectively, and proactively anticipating needs while exercising confidentiality. This currently includes the Chief Strategy and Operations Officer, Chief Finance Officer, Chief Investment Officer, and EVP, Network Services.
• Manage complex schedules and calendars, coordinate appointments, meetings, and events to ensure efficient use of time.
• Manage travel itineraries, including flights, accommodations, ground transportation, and other logistics.
• Manage expense reports, and reimbursements. Track expenses and file reports in compliance with OFN’s policies.

• Handle sensitive and confidential documents, prepare memorandums, reports, papers, proposals, presentations, spreadsheets, and other materials as needed, and/or reviewing/editing those drafted for accuracy and alignment with the tone and voice of top-tier executives within established time frames.
• Assist with project management tasks, tracking progress, and ensuring projects align with strategic goals often requiring interaction with multiple teams through completion. Take meeting minutes and follow up on action items.
• Serve as a member of OFN’s internal conference planning committee.
• Ensure the highest level of discretion and confidentiality when handling sensitive information. Track action items and key issues to closure with a high degree of integrity and accountability.
• Identify opportunities to improve workflows, increase efficiency, and enhance the executives’ productivity.

• Address urgent matters, make quick decisions, and resolve issues in the absence of executives.
• Assist Senior Executive Assistant to the President & CEO with planning and management of all staff meetings, team building events, executive offsites, internal celebrations, special meetings onsite and offsite, by confirming location, catering, confirming guests, activities, etc.
• Provide additional administrative support as needed, which may include personal tasks for the executives.
• Provide back-up support to the Office Manager as needed.
• All other duties as assigned.

Requirements

• HS diploma or equivalency required; bachelor’s degree preferred.
• Minimum of 5-7 years of experience supporting executive staff.

• Experience creating and developing administrative reports, presentations, and databases.
• Demonstrated experience managing multiple schedules and calendars.
• Demonstrated experience anticipating needs and solving problems autonomously.
• Experience managing office logistics.
• Experience or volunteer work in a nonprofit or small office environment is a plus.

• Must possess a strong passion for, understanding of, and commitment to OFN’s mission, vision, and values. In addition, be a fearless advocate, who is confident and resilient in OFN’s fight to drive capital into low-income communities.
• Smart, quick seeker of knowledge with the ability to think strategically, creatively, and tactically to analyze results and assist in implementing plans for increasing capital to communities we serve.
• Advanced digital literacy and ability to navigate workplace technology including administrative software, databases, and Salesforce.
• Excellent organizational skills with the ability to manage complex and highly confidential information exercising initiative and sound judgment/decision-making with a solution-oriented focus.
• Effective analytical and problem-solving ability.

• Ability to work well and collaboratively with diverse constituents and interface with employees at all levels of the organization, OFN Members, OFN investors, and funders is required. Comfortable working autonomously and across multiple tasks and reporting to different project working teams.
• Excellent time management skills with the ability to manage multiple tasks, within tight deadlines in a clear, level-headed manner; ability to turn work around within a short period of time where demands are liable to change quickly effectively, and efficiently.
• Effective and professional written and verbal communication skills required.
• Familiarity with the CDFI industry is strongly preferred.
• Position involves normal physical requirements for an office position.

• Minimal travel required (10% of time).

How to Apply

To apply, please submit your cover letter and resume here.