Staff Accountant

Company: Meals On Wheels Inc. of Tarrant County

Location: Fort Worth, TX

Job Function: Accounting


Meals On Wheels Inc of Tarrant County


Position Overview: This position is responsible for performing general duties such as accounts payable, accounts receivable, month-end close, reconciliations, journal entries, supporting annual audit and financial statement preparation. Tasks require a high level of organizational skills, moderately complex project tracking compilations, accounts payable and receivable, and administrative experience. This position will cross train and serve as backup for Staff Accountant position.

Paid As: Salary, Exempt Full-Time Employee

Hours of Operation: 8:00 AM – 4:30 PM Monday – Thursday, 8:30 AM – 3:30 PM Friday

Reports To: Vice President of Finance

Other Relationships: Works with the Staff Accountant and all other agency departments, vendors, banking relationships.


Maintain confidentiality of client, donor, volunteer, staff and board information

Support the mission, vision and goals of Meals On Wheels, Inc. of Tarrant County

Represent Meals On Wheels in a professional manner at all times

Must have dependable transportation, valid driver license and personal vehicle insurance as required by the State of Texas

Required to pass criminal background check and have a free and clear MVR

Assist with meal delivery when volunteer callouts make it necessary for staff to deliver

Contribute to other projects when necessary



This position is responsible for working with the VP of Finance and Staff Accountant to provide accurate and timely financial reporting for executive management and third parties

This includes A/P, A/R, monthly and annual financial statements, performance metrics and other requested financial information used by management

Aids with daily cash reports to assist management in decision making

Assist VP in preparation for the annual audits, including audit work papers and gathering information for Form 990 & 990T

Assist with the implementation of a new Accounting system during fiscal 2023

Ensure compliance with all financial reporting, federal and state regulations, GAAP, as well as accounting policies and procedures established by the Agency

Make suggestions to VP Finance on procedures to maintain and enhance effective internal controls over financial operations that provide reasonable assurance that the organization’s financial reporting is reliable and in compliance with GAAP, laws, regulations and agency policies

Assist with reconciliation of bank statements, Raiser’s Edge database to general ledger and balance sheet accounts

Data entry of client contributions into client database

Understand contents of client database and how to run database reports

Primary finance representative for mail, daily remote deposits and cash count sent from other departments

Work in coordination with the all team members to ensure excellent customer service to donors, vendors, board members & staff

Cash and check donation representative, to deposit into Agency and secondary banks as needed

Support for monthly expenses and revenue to appropriate funding sources

Gather support for monthly grant billings and accounting month end deadlines

Ensure VP Finance is informed of any challenges, opportunities and successes

Record of open or outstanding invoices with reoccurring vendors during monthly close for accruals

Reconcile GL account monthly and reclass expenses as needed

Includes clerical duties such as copying, scanning, filing, and cash count

Other duties as assigned by VP of Finance



Bachelor’s degree in Accounting from an accredited school of business

Strong Microsoft Excel and spreadsheet skills required

Must know pivot tables

Experience with Abila MIP or Blackbaud Financial Edge accounting software, Raiser’s Edge Donor Database, inter-fund accounting for subsidiary entities and nonprofit accounting preferred


Must be a fast learner, inquisitive and enthusiastic approach to fulfilling job responsibilities, and handle stressful situations professionally

Must be able to understand processes and procedures, use independent judgment and prioritize responsibilities

Able to develop effective interpersonal relationships

Proficiency in Microsoft Office Suite using Outlook, Excel and Word

Good analytical skills

Excellent attention to detail, problem solving skills, organizational skills and proven ability to meet deadlines

Strong interpersonal, verbal and written communication skills

Must be able to work individually as well as in a team environment and communicate effectively with clients, donors, volunteers, staff and board members

Willingness to take initiative in performing tasks, multi-task, be proactive and dependable

Personal qualities of integrity, credibility, discretion about confidential matters, and a strong work ethic.

Must be able to work after hours and weekends when required

Physically able to lift and carry objects of 25 pounds, reach, stretch, bend, and sit for multiple hours at a time

Compensation and Benefits


Three to five years professional accounting experience, preferably in a nonprofit setting

Must have experience with and be able to work in a fast-paced environment, have experience in the use of independent judgment, and the ability to work with little supervision

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