Program Operations Associate – Capacity Building & Capital Access

Background

Reinvestment Fund

Position Announcement

About Reinvestment Fund:
Headquartered in Philadelphia, Reinvestment Fund operates nationally with a regional office in Atlanta, GA. Reinvestment Fund is a national, mission-driven financial institution that creates opportunity for underserved people and places through partnerships. We marshal the capital, analytics, and expertise necessary to build strong, healthy, and more equitable communities.

As a federally certified community development financial institution (CDFI), our job is to make finance an agent of positive change and equitable growth. We provide loans, grants and technical assistance to businesses and nonprofits. Our borrowers and grantees educate students, support local economies, and create jobs. They build affordable housing and provide community goods and services that include access to nutritious food, hunger relief, physical and mental health care, and other social services.

Reinvestment Fund is currently undergoing a multi-year race, equity, and inclusion organizational change process, and we are seeking candidates who share a commitment to advancing racial equity and anti-racism and are prepared to engage in that work.

Summary

About the Position:

Work Location: (Hybrid) 

This position can be located at our Philadelphia, PA or Atlanta, GA locations. Reinvestment Fund provides a flexible work arrangement of two days onsite and three days remote allowing for face-to-face interactions. Depending on the nature of the job, a more flexible work schedule may be considered.

Reinvestment Fund seeks Operations Associate to support the Capacity Building and Capital Access (CBCA) programs department. Reinvestment Fund manages several initiatives with the support of local or national foundations, and state, local and federal public agencies and governments. These initiatives offer a range of capacity investments, technical assistance, and grants to a portfolio of recipients in sectors including early childhood, equitable food systems, and social determinants of health.

Reporting to the Chief of Programs, the Operations Associate will collaborate with the Program Operations Manager and Program Directors in each of the department’s business lines. This is an excellent opportunity for a self-motivated individual with both a team approach and systems-oriented thinking skills to help grow and further develop innovative programs.

Responsibilities

Support program management systems:

• Using a variety of technology tools, maintain and support databases of program information including vendor and grantee details, survey results, impact data, and project deadlines.
• Collaborate with Impact Manager and Program Operations Manager to extract data from databases, populate program files, ensure up-to-date information on program and project details is available across teams.
• Support programs to ensure compliance with organizational policies and procedures.
• Manage and coordinate logistics for department meetings and events, including webinars.
• Support coordination and dissemination of program communications and supporting internal and external communications and marketing efforts.

Facilitate capital deployment and portfolio monitoring:

• Provide assistance to applicants and grantees regarding program inquiries, grant applications, grant documentation, onboarding, workplan compliance and reporting, and closeout process.
• Support grantees with funding disbursements, budget maintenance and financial compliance.
• Monitor vendor contracts and support vendor management with a wide variety of vendors, including onboarding, payment, compliance, and reporting.
• Serve as a liaison with finance department and payees to facilitate grantee and vendor invoice payment processes. Ensure all necessary documentation is in hand and coordinate with external vendors and program participants as well as internal teams to process grant and vendor payments.
• Maintain project files in excellent condition and consistent with organizational policy and departmental procedures, with sufficient documentation for third-party review, prepare files for timely audits.

Requirements

Skills and Qualifications:

• A least three years’ relevant experience working in Grants Management, Compliance, Financial Services, Nonprofit Management, Project Management, Government or other related analytical fields; bachelor’s degree a plus.
• Familiarity with federal grant rules and regulations, specifically 2 CFR Part 200, is a plus; training would be provided.
• Customer service orientation – ability to support Reinvestment Fund’s customers patiently and with a mindset towards furthering their understanding of the capital access process.
• Strong project management skills, including organization, time management, defining and setting priorities, and problem-solving.
• Demonstrated interest in or experience with one or more of Reinvestment Fund’s program areas including community development, education, food systems, social determinants of health, or sustainability.
• Exceptional attention to detail.
• Excellent verbal and written communication skills.
• Collaborative nature and ability to work with diverse individuals, communities, and groups on complex issues.
• Proficient in MS Office: Word, Excel, PowerPoint; familiarity with other project management tools such as Asana, Smartsheet, Salesforce/other CRMs, and online grants management platforms a plus.

Compensation and Benefits

Reinvestment Fund offers a competitive salary based on experience and skills, as well as an excellent benefits package including employer-paid health, disability and life insurance, 401(k) retirement savings plan with employer match, flexible spending accounts (medical, dependent care), commuter benefits, tuition reimbursement, paid time off, and EAP program.

How to Apply

Apply to: Program Operations Associate (CBCA) and complete the online application and please submit your resume, cover letter, and compensation range as ONE document. 

Reinvestment Fund uses E-Verify to validate all new hires’ ability to legally work in the United States.

Reinvestment Fund is an Equal Opportunity Employer. Reinvestment Fund does not discriminate in hiring or employment practices on the basis of race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disabilities, or status as a veteran. Reinvestment Fund, Inc. has an affiliate,

RF Impact Advisers, Inc. (“RFIA”) that is a state-registered investment adviser. In order to advance compliance with and prevent violations of federal and state securities laws and to avoid even the appearance of a conflict of interest, RFIA has adopted a Code of Ethics to govern certain conduct of its staff, including certain staff of Reinvestment Fund because Reinvestment Fund is an advisory affiliate of RFIA. As part of this Code of Ethics, there are specific personal reporting and other requirements and disclosures of personal financial and/or securities transactions information. For certain individuals, this reporting will extend to your household members.