Financial Manager

Company: Pennsylvania Assistive Technology Foundation

Location: King of Prussia, PA

Job Function: Accounting


Background

PATF’s mission is to provide education, advocacy, and financing opportunities for people with disabilities and older Pennsylvanians of all cultural backgrounds, helping them to acquire assistive technology devices and services that improve the quality of their lives.

PATF is Pennsylvania’s Alternative Financing Program (AFP) as designated by the federal Assistive Technology Act. PATF is also a state accredited and federally certified Community Development Financial Institution (CDFI). PATF helps Pennsylvanians of all ages, all income levels, all disability diagnoses and health conditions, as well as all cultural backgrounds including Black, Indigenous, and People of Color (BIPOC) and LGBTQ+. Since 1998, PATF has helped more than 4,500 Pennsylvanians finance the assistive technology they need through low-interest or no-interest loans worth more than $44 million. PATF’s office is in King of Prussia, Pennsylvania.

In 2021, Appalachian Assistive Technology Loan Fund (AATLF) was founded as PATF’s wholly-owned subsidiary. AATLF has a Shared Costs and Services Agreement with PATF. PATF staff will provide support to AATLF as it expands its lending activities to states in the Appalachian region.

Summary

The Financial Manager must carry out their role with a clear and consistent commitment to PATF’s organizational purpose and mission, its values around equity and equality, and a strong commitment to integrity and accountability to those we assist.

See section titled “Responsibilities” for a full scope of Financial Manager duties.

Responsibilities

MAJOR DUTIES AND RESPONSIBILITIES
Manage day-to-day financial operations:
• General ledger: uses QuickBooks to write checks to vendors and borrowers, enters invoices and deposits, and makes journal entries as necessary.
• Bank accounts: monitors activity and cash flow in bank accounts and transfers funds, if necessary; reconciles all accounts together with the independent bookkeeper.
• Prepares invoices and accounting entries for amounts due between PATF and AATLF and makes transfers as necessary.
• Reviews and maintains insurance policies for the organizations and their Boards of Directors.
• Payroll and employee benefits: Processes payroll information for staff and independent contractors with ADP and enters it in QuickBooks (biweekly), maintains Paid-Time-Off records for staff, and maintains records for the employee benefit program.

Financial Reporting Responsibilities:
• Compiles grant invoices and supporting documentation.
• Monitors grant expenses on a monthly basis and prepare budget revisions, if necessary.
• Contributes financial information to grant applications, if necessary.
• Maintains records related to PATF’s awards from the CDFI Fund and files all reports.
• Prepares loan statistics and monthly financial statements for the Boards of PATF and AATLF.
• Prepares the annual Form 5500 return for the 403(b) retirement plan.
• Prepares the annual Workers Compensation insurance audit.

Maintenance of Financial and Programmatic Records:
• Maintains financial files for current and past fiscal years (physical and digital).
• Participates in record keeping and management of the Mini-Loan Program through the DownHome Loan Manager software.
• Updates and maintains the PATF loan database by transferring balances and reconciling all outstanding balances in QuickBooks, the loan database, DownHome, and at the partner banks.
• Compiles records for PATF’s annual audit, especially for functional expenses, the use of restricted grants, and loan portfolios.
• Reconciles DonorSnap and QuickBooks records for donations on an annual basis.
• Maintains manuals of all accounting, CDFI reporting, and loan database procedures.
• Promotes an environment that supports diversity and reflects PATF’s brand.
• Completes other related duties as assigned.

Requirements

EDUCATION/EXPERIENCE
• Bachelor’s or Master’s degree in Accounting, Finance, Economics, or Business Administration; or equivalent, relevant work.
• 5+ years of professional work experience in a finance or accounting role with a non-profit organization.
• Working knowledge and skill in business software, including accounting, word processing, spreadsheet, and database tracking systems (e.g., QuickBooks, Microsoft Office).
• Awareness and/or knowledge of community development finance.
• Must work well with others and have excellent communication skills, both oral and written and have the ability to collaborate with persons with disabilities, including BIPOC communities.
• Must be detail-oriented and able to meet multiple pressing deadlines.
• Ability to exercise a high degree of discretion and independent judgement.

Physical Requirements and Work Environment:
• May include working remotely; however, a minimum of three days in the office each week is required.
• Primarily works in standard office conditions and climate.
• May work at a desk and on a computer for extended periods of time.

Compensation and Benefits

This full-time position includes a competitive compensation and a comprehensive benefits package, including health insurance, 403(b) retirement plan, paid time off as well as other benefits. Salary range: $70,000-$80,000, depending on experience.

How to Apply

Interested candidates should submit a resume to jobs@patf.us