Executive Assistant
Company: LISC
Location: New York, Hybrid
Job Function: Administrative/Operations/IT
Background
LISC is one of the country’s largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity–and by providing technical assistance and capacity building–to locally rooted organizations that carry out the work in communities.
Summary
LISC is one of the country’s largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity–and by providing technical assistance and capacity building–to locally rooted organizations that carry out the work in communities.
Responsibilities
- Assist with lodging, transportation, and timing logistics involved with travel on behalf of the EVP for Local and National Programs.
- Create and submit expense reports on behalf of the EVP for Local and National Programs, as well as other senior leaders within the department, as assigned.
- Process invoices and expense reporting associated with department expenditures, track payment status.
- Assist, as needed, with the planning and coordination of department events.
- Create and maintain online folder structures to help remain efficient in storing and accessing documents and information.
- Make copies, file documents, manage deliveries, arrange for mailings and overnight deliveries.
- Order office supplies, manage inventory, and maintain adequate supplies.
- Schedule virtual meetings via Teams or other similar technology.
- Work with LISC IT to maintain/troubleshoot software and applications.
- Execute such additional duties, special projects, and ongoing responsibilities as assigned by the EVP of Local and National Programs or designee.
Requirements
- Minimum of 5 years of progressive executive administrative work experience required.
- Excellent written and oral communication skills.
- Well-organized, detail-oriented, and able to prioritize and handle multiple tasks without compromising quality.
- Ability to work professionally and productively with staff and stakeholders.
- Superior interpersonal skills and the ability to work independently as well as part of a team
- Sound problem-solving skills, with a willingness to be flexible and proactive in a fast-paced, high volume, fluid working environment; strong work ethic.
- Familiarity working with virtual teams via various methods i.e., MS Teams
- Customer service orientation and solution oriented.
- Proficient in Microsoft Office applications (Word, Excel, Power Point, Outlook) and familiar with Adobe Acrobat, cloud-based file storage systems (such as Box), data entry into Salesforce and other common business software programs (such as expense reporting).
Compensation and Benefits
LISC offers a competitive salary($52,900-$66,200) and excellent fringe benefits.
*Actual salaries may be based on several factors, including but not limited to a candidate’s skill set, experience, education, work location, and other qualifications.
Our benefits include:
Medical, Dental, Vision Coverage: Comprehensive health plans for you and your family’s well-being; Disability Insurance: Long-term and short-term coverage for peace of mind; Retirement Savings: Secure your future with our 401(k) and 403(b) plans; Generous Holidays: Enjoy ample time off to recharge and celebrate; Vacation, PTO, and Sick Days: Take advantage of flexible time-off policies to maintain work-life balance; Tuition Assistance: Pursue your educational goals with support from our tuition assistance program; Referral Program: Earn rewards for referring qualified candidates to join our team; Professional Development Opportunities: Grow and advance in your career with access to ongoing training and development programs tailored to your goals.