Business Manager

Background

The Rainier Valley Community Development Fund is a self-sustaining, community-controlled financial institiution that preserves and strengthens cultural diversity, long-term livability, and economic opportunity for Rainier Valley residents, businesses and institutions.

The Fund was established in 2002 in response to the development of a new Sound Transit line to be installed in the heart of our neighborhood, predominantly impacting Black and immigrant-owned businesses in the community. Currently, RVCDF services $25 million in small business loans and continues to provide outreach, assistance and loan products to bolster small businesses and affordable housing products in South Seattle.

Summary

The Business Manager is responsible for managing the daily operations of the organization, providing recommendations to the Executive Director on the most effective use of materials and human resources and being responsible for the accuracy and timeliness of financial accounting and financial reporting of the organization. The Business Manager reports to the Executive Director and is responsible for all tasks necessary for successful daily operation of the RVCDF.

Responsibilities

Organizational, Financial and Administrative Management

• Drafts annual budget
• Assists in tracking loan portfolio
• Updates loan tracking software
• Manages office operations including ordering supplies and handling incoming/ outgoing mail
• Handles check writing/deposits per procedure for all existing accounts – remote deposit procedures
• Manages Accounts Payable and Receivable
• Prepares bank statements for CPA and Executive Director
• Drafts RFPs, establishes new vendor contract files and manages renewal dates
• Manages payroll
• Invoices as requested
• Preparation invoices and reports for funding entities
• Prepares checks and coordinates check signing
• Handles website updates
• Assists CPA firm with annual tax forms such as W-2s and 1099s
• Coordinates with CPA and Executive Director to ensure accurate financial reporting
• Handles renewal of licenses insurances and other state registration documents
• Coordinates employee benefits information for Executive Director
• Insures accurate disbursement of loan fundings and draws
• Prepares monthly board agendas, minutes and other  supporting  documents
• Supports board activities
• Maintains personnel files and updates
• Recommends systems, technology upgrades, software purchases and other necessary changes
• Schedules meetings and events- Responsible for Annual Meeting for 300 community members
  • Including invitations, printing and design of program, food vendor selection, ordering supplies,       centerpiece creation and clean up, notices to newspapers
• Maintains executive director and organizational master calendars

• Provides quality control as a “second set of eyes” to review loan documents and files

• Tracks expenses and drafts reports for all partners and funding  entities
• Monitors and oversees office security procedures and system backups

Maintains Organization’s Records, Policies and Procedures

• Uses electronic and paper filing systems
• Ensures filing systems are maintained, mid-year self-audit and kept up to date
• Ensures that all files and records meet standards for CDBG funding and auditing
• Follows procedures for record retention
• Follows procedure to ensure protection and security of electronic, paper files and records
• Follows procedure to ensure effective transfer of files and records
• Assists to transfer and dispose records according to retention schedules and policies
• Assists as requested with reports and other tasks
• Uses office policies and procedures manual as guideline for work and updates as necessary

Knowledge, Skills and Attributes

Knowledge

The Business Manager must have excellent knowledge in the following areas:

Office software: Bookkeeping Software, and Microsoft Office Suite, pick up new loan servicing software and other programs as purchased, MIP a plus.

Intermediate accounting principles, able to handle multiple bank accounts, sending wires, maintaining ACH accounts, loan disbursements, ability to read and prepare financial statements, accruals, general  ledgers.

Ability to maintain the highest level of accuracy in preparing and entering sensitive information.

Follow general office management procedures, employee benefits, retirement funds, advertising and brochure creation.  Strict adherence to confidentiality in all matters is expected.

Skills

The Business Manager must demonstrate the following skills:

• Inquiry  and assessment skills when  handling  accounts  payable and receivable Persistent  and not intimidated  when  handling  accounts  or managing  office  business
• Ability to handle multiple tasks concurrently
• Attention to detail
• Ability to work effectively  with  people of all cultures, races and economic backgrounds
• Excellent  interpersonal skills
• Ability to negotiate contracts and establish new business relationship
• Open to coaching
• Able to coach or cross-train as requested
• Team member with strong leadership skills
• Analytical and problem solving skills
• Decision making skills within parameters of assigned tasks
• Highly-effective verbal and listening communications skills
• Attention to detail and highest  levels of accuracy
• Effective organizational skills
• Time management skills
• Able to work within tight deadlines
• Ability to supervise and train new employees
• Ability to coordinate development  of presentations and other documents
• Stress management skills

Personal Attributes

The Business Manager must maintain strict confidentiality in business or personal matters of clients, staff and board members

Comfortable working with many diverse cultures and respectful of the differences

Additional Personal Requirements:

Committed to community development and to the mission of the Fund

Honest and trustworthy

Respectful

Possess cultural awareness and sensitivity

Flexible

Sound work ethic

Able to manage effectively in a small office environment with significant interpersonal interaction

Requirements

BS in Accounting or related degree and/or experience

Five to ten years of bookkeeping, office management a plus

Compensation and Benefits

Compensation Range is $75,000 to $92,000 DOE, Medical and 403b retirement plan available.

How to Apply

Please email your resume to Andrea Sherwood at asherwood@rvcdf.org or call 206-722-4005.