Administrative Services Officer
Company: Local Initiatives Support Corporation
Location: New York, NY
Job Function: Administrative/Operations/IT
Background
What We Do
With residents and partners, LISC forges resilient and inclusive communities of opportunity across America – great places to live, work, visit, do business and raise families.
Strategies We Pursue
- Equip talent in underinvested communities with the skills and credentials to compete successfully for quality income and wealth opportunities.
- Invest in businesses, housing and other community infrastructure to catalyze economic, health, safety and educational mobility for individuals and communities.
- Strengthen existing alliances while building new collaborations to increase our impact on the progress of people and places.
- Develop leadership and the capacity of partners to advance our work together
- Drive local, regional, and national policy and system changes that foster broadly shared prosperity and well-being.
Over the last 40 years, LISC and its affiliates have invested approximately $24 billion in businesses, affordable housing, health, educational mobility, community and recreational facilities, public safety, employment and other projects that help to revitalize and stabilize underinvested communities. Headquartered in New York City, LISC’s reach spans the country from East coast to West coast in 38 markets with offices extending from Buffalo to San Francisco and in 2,400 rural counties across 49 states and Puerto Rico. Visit us at www.lisc.org
Summary
ABOUT THE DEPARTMENT:
The LISC Administrative Services department serves the following essential needs of LISC: office leases, corporate credit cards, travel & car rental, basic equipment purchasing (non-computer), telephone purchasing, maintenance and repair (non-computer related), furniture purchasing, and contract service agreement (UPS, Canon, 8×8, LDI, Staples). At the NY Headquarters, the Administrative Services department also fields requests to security badges, request for visitors, furniture requests, mail/messenger, and freight needs. The Administrative Services department works to ensure the successful approval and logistical follow through of contracted events at LISC.
Responsibilities
RESPONSIBILITIES
- Develop and enhance processes/procedures to effectively manage daily operations at NY Headquarters
- Administrator for the VoIP phone system company-wide
- Back up Administrator for the company’s corporate card program
- Review invoices accurately and track all payments against budget or lease
- Document management – ensuring online folder structures remain clean and organized to help the team remain efficient in storing and accessing information
- Write/edit service notices and maintain the department’s internal content management website
- Delegating cleaning and maintenance tasks to building personnel and other outside vendors
- Organize and manage the departmental electronic and paper filing systems
- Conduct research resourcing new products and services
- Back up point of contact for all building related matters
- Facilitate new hire setup/in-house moves and relocations
- Provide support and guidance to administrative in LISC’s field offices
- Act as Security system backup administrator NY and Building Fire Safety liaison
- Assist with other special projects and duties as assigned
Requirements
EXPERIENCE & QUALIFICATIONS:
- Bachelor’s Degree from an accredited college or university preferred or relevant commensurate work experience
- Minimum 3+ years’ work related experience in administrative, project management, or other related duties
- Experience in facilities management
- Superior interpersonal skills and the ability to work independently with minimal supervision as well as part of a team
- Good problem-solving skills with a willingness to be flexible and proactive in a fast-paced work environment
- Well-organized, detail-oriented, and able to prioritize and handle multiple tasks without comprising quality
- Demonstrated ability to work professionally and productively with all staff levels and suppliers
- Excellent computer skills including competency with Microsoft Office Suite, Experience with NetSuite, Certify, proprietary systems
- Exceptional written and oral communication skills
- Exceptional interpersonal skills, with a focus on listening and questioning skills.
- Ability to quickly absorb and retain information
- Ability to present ideas in user-friendly language to non-technical staff and end users
- Keen attention to detail
- Perform other duties as assigned
Compensation and Benefits
LISC offers a competitive salary (Salary range $73,610-$86,600; salary commensurate with experience and location) and excellent benefits
LISC is an equal opportunity employer. LISC does not discriminate in employment on account of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military status or veteran status, unfavorable discharge from military service, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.
LISC IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, EQUITY, INCLUSION AND JUSTICE
How to Apply
To apply please submit your application using this link: Administrative Services Officer