Accounts Payable Lead – CSU Fresno

Background

Here’s a little about Fresno State University and the position they are recruiting for:   

The Accounting Services Department plays a crucial role in supporting the university’s mission by ensuring financial transactions’ accuracy, integrity, and timeliness. The team is responsible for various financial services, including accounts payable, accounts receivable, and general ledger reconciliation. The department is committed to delivering exceptional service to the campus community while continuously improving processes to meet evolving needs. https://adminfinance.fresnostate.edu/accountingservices/index.html  

 

 

Summary

Another Source’s client, Fresno State University, is recruiting an Accounts Payable Lead to join their Accounting Services team on-site in Fresno, CA.  

This is a one-year contract position with the possibility of extension, contingent upon budget availability. 

About the role:  

This position operates independently with minimal supervision and performs highly complex accounts payable work, requiring a thorough understanding of policies, guidelines, and state and university regulations. The Accounts Payable Lead will leverage their expertise to provide guidance and resolve unique issues by recommending appropriate processes and procedures. As a key contributor to process improvement initiatives, this role will involve revising or creating new methods to enhance efficiency. The Accounts Payable Lead will be proficient in front and back-office functions, providing backup support. Additionally, this position will support the Accounting Manager by assisting with oversight, advisement, training, and coaching of accounts payable technicians. This role will also provide overflow support for technical projects and special initiatives. 

Responsibilities

What you will be doing:  

• • Assume leadwork oversight duties are performed in the absence of the unit manager.  

• • Monitor day-to-day activities of the Accounts Payable department: answering questions from AP Technicians, monitoring workflows for issues, and ensuring invoices are moving through queues in a timely.  

• • Assist AP Technicians in resolving invoicing problems with Procurement, other campus departments, and external suppliers; reviews unit’s daily input for accuracy; initiates adjustments as necessary.  

• • Liaison between Accounts Payable and the campus departments in troubleshooting operational payable questions, responding to concerns, and solving problems.  

• • Follow up on monthly statements from suppliers and work with the AP Techs and campus departments to resolve any issues over 60 days old.  

• • Work with AR Tech to review unused property claims submitted or turned into the auxiliaries for claim. Monitors the State website quarterly and maintains a log of all claim activity.  

• • Process adjustment vouchers when necessary for Use Tax adjustments and from TOE journals submitted by the campus departments.  

• • Monitor all CSUBUY P2P approval queues to ensure the vouchers are moving through the workflow and not stalling anywhere. Run various searches/reports in P2P to monitor different workflow steps. Take action on aging items to facilitate movement through the workflow.  

• • Work with the unit Manager to review vouchers for errors, taxes, 1099 set up, etc., files service tickets when necessary, and approves them through the workflow.  

• • Run CFS reports to monitor payments on hold and overdue payments to ensure vouchers are not abandoned in these steps.  

• • Reconcile monthly recurring supplier payment worksheets to ensure no payments are missed by AP Techs.  

• • Collect monthly ProCard statements and review to ensure policies are adhered to and statements/receipts are turned in timely for Stateside and Athletics. Corresponds on a regular basis and takes action when necessary to intervene.  
  • Monitor US Bank Travel Card transactions in US Bank to ensure policies are followed. Contact cardholders when questions arise.  

• • Run various reports to verify data integrity and resolve problems/questions.  

• • Review AP Website pages and makes recommendations on improvements; keep data up to date; develop and maintains procedural items and add CSUBUY P2P items to be a reference for others.  

• • Run 1099 reports monthly to clean up errors and data scrub in preparation for annual 1099 submissions to the IRS. Work with the unit Manager to submit 1099 data to the IRS and to the States annually.  

• • Reconcile GL accounts that relate to AP activity.  

• • Perform AP backup functions when staff is absent.  

• • Assist in developing an AP Training Plan for new admin staff on campus.  

• • Present AP material in Business Partner Meetings to campus admins and answer questions that may arise during the meeting. 

 

 

Requirements

Minimum Qualifications:  

• • Equivalent to a bachelor’s degree in business administration, accounting, or related field.  

• • Four years of accounts payable and analytics experience in a high-volume accounts payable department, using integrated financial package or suite. 

• • Or a combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to eight years of complex accounts payable experience or closely related financial record-keeping experience.   

• • Experience providing leadwork oversight over staff.

Compensation and Benefits

What’s in it for you: 

The anticipated yearly salary range for this position is $55,200 – $60,000 

 

Why a career with CSU is for You  https://adminfinance.fresnostate.edu/hr/benefits/index.html   

The CSU system offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary: https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf  

• •  Immerse yourself: Being on campus allows you to enjoy renowned sporting events, artist events, world-renowned speakers. Stroll through trails, museums, and enjoy all campus has to offer.  

• • Tuition waiver: up to 2 courses, or 6 units, per semester for employee, spouse, registered domestic partner or eligible dependent child for any of the 23 campuses.   

• • Mission driven culture: Transforming the lives of a diverse student body, including first-generation students and under-represented communities.  

• • Jury duty: The CSU will continue an employee’s salary while they are on jury duty, regardless of length of jury service.  CalPERS Retirement Plan: CalPERS is a defined benefit retirement pension plan. Lifetime medical benefits for you, your spouse, or registered domestic partner. Learn more here: http://www.calpers.ca.gov/  

• • 403(b) Supplemental Retirement Plan (Similar to a 401k plan)  

• • Up to 24 vacation days per year (based on employee group and/or services)    

• • A healthier you. Access to athletic and gym facilities on campus   

• • Transportation support. Pre-tax commuter benefits  

Equal Employment Opportunity and Non-Discrimination:  

The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).  

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. 

How to Apply

To be considered for this role, submit your application to the following link: https://careers-anothersource.icims.com/jobs/101968/accounts-payable-lead—csu-fresno/job?mode=job&iis=Job+Board+or+Association&iisn=Other